Terms of Reference
Salford Cultural Education Partnership (Salford CEP)
What is the function and purpose of this group:
What are the aims and responsibilities of this group:
Membership:
The steering group membership should reflect the interests and diversity of all stakeholders, the views of participants (where possible), delivery and strategic partners and decision/policy makers. As priorities change and programmes develop we expect that the membership of the steering group will alter accordingly. Members will include representatives from each of the following:
1.Stakeholders:
Support by a CEP secretary from Stage Directions.
The stakeholder group responsible for making the appointment of a board member can remove/change their representative to the Steering group at any time. Where a representative cannot attend a meeting, they may send a nominated substitute to represent their constituency. If a member of the group is absent for 2 consecutive meetings, then s/he will be contacted and if there was no satisfactory response by the 3rd meeting s/he would be deemed to have resigned, and a replacement sought.
Membership of the Steering group will be reviewed every two years. This review will allow for changes and additions to the range of members as well as allow those that represent specific groups to be replaced, for example the Head Teachers and Arts teachers could change for others in this category from other schools.
The next review will be July 2025.
Quorum, decision making and accountability:
To be Quorate at least one member from groups 1, 2 and 3 above need to be present along with the Chair (or Vice Chair). Meetings organised are routinely arranged each half term. Additional and extraordinary meetings can be called as work or circumstance dictates, but the criteria for being quorate still stands.
All significant decisions and actions in terms of strategic vision, finance, programming, and contracts will be presented to the group by members to provide oversight and transparency. Preparation for such decisions and day to day organisation and running of the partnership is delegated to the Admin Officer who is accountable to and managed by the Chair.
External funders will each have their own expectations and levels of accountability as part of their funding contracts. These will be adopted during the period of funding in order to facilitate fully our needs to comply. Changes may include the reporting of accounts, agenda items, reporting styles and additional membership at or visits by funders to meeting.
Connectivity and commitment:
Steering Group members will agree to on behalf of the organisations, bodies or as individuals a partnership agreement each year. This will outline their commitment to the partnership and the expectations of membership. This will include the agreed statements of confidentiality and information/data sharing.
Sharing information:
Most information will be circulated via secure emails prior to and after meetings. Where information is sensitive and confidential excepted local authority protocols will be used. Group members will annually sign a partnership agreement that will include confidentiality and information sharing protocols and there is an expectation that Chatham House rules will apply to all discussions that take place in meetings.
Review of Terms of Reference:
Salford Cultural Education Partnership (Salford CEP)
- Chair: Naomi Lewis (SCL)
- Vice Chair: TBC
What is the function and purpose of this group:
- Developing a strategic approach to providing quality cultural education for all children & young people in Salford
- Supporting education providers and cultural organisations to increase the level of current cultural provision and participation for children and young people, through both action and discussion
- Encourage and support partnership working and sharing good practice
- Encourage creative risk-taking and celebrate achievements
- Its work will enhance the esteem, wellbeing, aspirations and social mobility of young people
- Support the professional development of education and cultural staff, volunteers and freelancers
- Advocate for the power of arts, culture and creativity to improve educational outcomes and wellbeing
- Evidence the impact of cultural and creative participation
- Scope and devise forward plans and opportunities
- Ensure high-level buy in and advocacy
What are the aims and responsibilities of this group:
- Advocate for the role of arts & culture in raising the aspirations of children & young people in Salford
- Raise the profile of arts & culture for children & young people
- Promoting and expanding the profile and vision of Salford CEP
- Ensuring LCEP and aims remain at the forefront of wider local strategy
- Improve access to and awareness of diverse and high-quality cultural offer in Salford
- Accountability for attendance and participation – safeguarding / legal
- To actively promote inclusion, and strive to overcome barriers and disadvantage.
- Make available resources, training and shared opportunities
- Promote clear progression routes for students
- To be a partnership of action, identifying and maximising opportunities
- To communicate with Salford Culture & Place Partnership and ensure the LCEP aligns with the city’s cultural strategy (Suprema Lex)
Membership:
The steering group membership should reflect the interests and diversity of all stakeholders, the views of participants (where possible), delivery and strategic partners and decision/policy makers. As priorities change and programmes develop we expect that the membership of the steering group will alter accordingly. Members will include representatives from each of the following:
1.Stakeholders:
- 1 Primary Head Teacher
- 1 Secondary Senior Leader
- 1 SEND Senior Leader
- Leader from Short Stay Schools/PRU
- Leader Further Education / College Senior
- The Lowry, Walk the Plank, DIY Theatre, RHS Bridgewater
- Salford Community Leisure: Museums & Galleries service, Music and Performing Arts Service and Library Service.
- University of Salford
- Schools Provider Arm, SCC
- Other SCC senior leader participation/engagement e.g. Culture & Place Leaders
Support by a CEP secretary from Stage Directions.
The stakeholder group responsible for making the appointment of a board member can remove/change their representative to the Steering group at any time. Where a representative cannot attend a meeting, they may send a nominated substitute to represent their constituency. If a member of the group is absent for 2 consecutive meetings, then s/he will be contacted and if there was no satisfactory response by the 3rd meeting s/he would be deemed to have resigned, and a replacement sought.
Membership of the Steering group will be reviewed every two years. This review will allow for changes and additions to the range of members as well as allow those that represent specific groups to be replaced, for example the Head Teachers and Arts teachers could change for others in this category from other schools.
The next review will be July 2025.
Quorum, decision making and accountability:
To be Quorate at least one member from groups 1, 2 and 3 above need to be present along with the Chair (or Vice Chair). Meetings organised are routinely arranged each half term. Additional and extraordinary meetings can be called as work or circumstance dictates, but the criteria for being quorate still stands.
All significant decisions and actions in terms of strategic vision, finance, programming, and contracts will be presented to the group by members to provide oversight and transparency. Preparation for such decisions and day to day organisation and running of the partnership is delegated to the Admin Officer who is accountable to and managed by the Chair.
External funders will each have their own expectations and levels of accountability as part of their funding contracts. These will be adopted during the period of funding in order to facilitate fully our needs to comply. Changes may include the reporting of accounts, agenda items, reporting styles and additional membership at or visits by funders to meeting.
Connectivity and commitment:
Steering Group members will agree to on behalf of the organisations, bodies or as individuals a partnership agreement each year. This will outline their commitment to the partnership and the expectations of membership. This will include the agreed statements of confidentiality and information/data sharing.
Sharing information:
Most information will be circulated via secure emails prior to and after meetings. Where information is sensitive and confidential excepted local authority protocols will be used. Group members will annually sign a partnership agreement that will include confidentiality and information sharing protocols and there is an expectation that Chatham House rules will apply to all discussions that take place in meetings.
Review of Terms of Reference:
- These terms of reference will be reviewed by-annually.
- The date of the next review will be summer 2025.